Parks and Recreation Meeting Minutes of March 16, 2009
Attendance:
Committee Members: Rita Mullin (RM), Lauren McMullen (LM), Sergio Coviello (SC), Billie Luker (BL), Mike Fitzpatrick (MF)
Staff: Lynne Clemens (LC), Sheila Sturdevant (SS), Marty Tilton (MT), Maureen Stevens (MS)
Absent: Lisa Dickey (LD), Mike Prisco (MP),
7:09pm Quorum, meeting called to order Lauren McMullen
Audience of Citizens:
No Audience
Acceptance of Minutes for 03/02/09 meeting
(MF) Mike Fitzpatrick made a motion to accept the minutes from the meeting on March 2, 2009 as is.
(BL) Billie Luker seconds the motion
No Discussion was had.
Approved: 4 Opposed: 0 Abstained: 1*
Motion passed *Rita Mullin had to leave room
New Business
Wine & Food (SS&LM)
Update the committee on the status of the wine & food and number of tickets sold. Asked all members to forward which tickets were sold to whom and payment method and return unsold tickets to the office, assigned committee members to restaurants to pick up food on night of event, assigned duties at the hall.
School User Rates (LC)
Lynne updated the committee on the school dept. raising the School user rates almost triple for her summer program. She has been brainstorming to figure out what to do about the summer program. She is waiting to hear from the school dept. Also the school classroom fees and janitorial fees have risen dramatically.
Old Business
Renovation at the Wheeler House-(MT&MS)
Lombardo contractors are just about to finish up their work at the Wheeler house.
Marty asked the committee for an additional $10k in funds for unforeseen expenses such as, fire/smoke alarm to update to code, dumpster fees, landscaping, etc.
(SC) Sergio Coviello made a motion to a lot $10,000.00 in additional funds to the Wheeler house special project on phase 1 for the budget.
(BL) Billie Luker seconds the motion.
No discussion was made.
Approved: 4 Opposed: 0 Abstained: 1* (RM)
*(RM was out of the room)
Motion passed.
Page 2-Old Business (continued)
Update on IRP Bathrooms- (SC)
Sergio is submitting the bid packages for the IRP bathroom project to the Town Administrator for approval.
He will get a copy of the disc and plans made for LUC.
Sergio has a bill from Mike O’Neill for changes made on the plans, but will check with LUC first to make sure what they say. Sergio has confirmed that the bill in correct. The bill is date 3/4/09 for $1750.00
Status of committee members-(SS)
Sheila updated the committee that we still have not received a letter of resignation from Lisa Dickey and have not received a response of any kind. The committee has requested for Sheila to create a standard resignation letter that can be mailed out for any member to sign and return if they should decide to resign.
LUC Update (RM)
Table until next meeting
NRYLL (MT)
Marty updated the committee on the status of the request for help with payment of bills by NRYLL. The request for reimbursement on the electrical bill for $5k was misrepresented by NRYLL. Marty asked for copies of the bill from NRYLL and the ones that were given him did not total $5k. He also discovered that a lot of the work was donated.
The committee has decided that if NRYLL comes to the committee asking for monies or help, they can submit their request and we will consider helping them out with supplying something but not will giving those monies.
The committee will vote on the user fee issue at the next meeting.
Turf Field (RM)
Table until next meeting
Review 2008 goals and discuss 2009 goals-All
Sheila passed out 2009 goal list for members to review and go over at next meeting.
Adjournment
(MF) a motion was made by Mike Fitzpatrick for the Committee to adjourn the meeting at 8:26pm.
(BL) Billie Luker seconds the motion.
Accepted: 5 Opposed: 0 Abstained: 0
Motion passed.
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